Groups

Groups

To host a Polo Party during the Newport International Polo Series, please review our guidelines for Group Reservations below. (Info and pricing for Venue Rental on non-polo match dates is also available for private functions.)  

Polo Party reservations prior to March must be booked with the Polo office using the aforementioned email address; the online Box Office can also be used for self-booking once the Box Office opens in mid-March, however availability will become limited.

Group Reservations for Polo Parties 

  • Group reservations of any kind require payment in full to secure reservation. 
  • If you wish to host a Polo Party for a group, we recommend purchasing the tickets as early as possible to ensure availability. Tickets are sent via email to distribute to guests. 
  • All guests must present proper admission ticket at entry gates; no admission without ticket.  Group tickets are emailed upon completing reservation.  Guest lists can not be accommodated at the entry gates, and tickets may not be left at Will Call. 

Group Seating Options

A.  Alex and Ani Pavilion: Table Seating 

$20/person

  • Ideal for adult event
  • Group Limits: maximum of 150 people, including children, based on availability
  • Tables seat 4 or 6 on the Lawn, Porch and Decks, and 4 or 8 under the Tent.  
  • Tables include floor length white linens, and floral centerpieces;  Party may add own decoration to tables; no confetti or glass.
  • For exclusive use of designated areas, minimum reservations are required as follows:  76 for Tent; 40 for Main Deck; 44 for Upper Deck.  Furnishing/seating layout may be tailored to party's specifications.
  • 40’x60’ white Polo Tent with side panels, is elevated above Lawn and Porch levels for unobstructed viewing of match and grounds.  Exclusive or shared use, based on availability.  For exclusive use, a minimum of 75 tickets must be purchased in advance.
  • Exclusive use of Upper Deck requires minimum purchase of 44 tickets. Exclusive use of Main Deck requires minimum purchase of 40 tickets.
  • Bar service with wait staff provided by Newport Polo – bar menu available to make advanced selections; advanced notice is helpful to ensure your specifications.  For parties of 40+, a private waiter will be required at the standard rate ($30/hour for 4 hour minimum + 18% gratuity).
  • No outside beverages permitted within Alex and Ani Pavilion
  • Bar tab payment by cash, credit card or corporate check at close of tab
  • Food/Catering at Party’s arrangement
  • Hostess will assist guests to Party's reserved tables
  • Deposit of 100% required upon selection of date to secure table reservation
  • Cancellation for refund must be in writing at least 30 days in advance of event. 
  • If match postponed due to weather, reservations are honored on rain date, the following day at same time. Groups may opt to hold their party as scheduled, despite postponement of polo match.

B.  Positive Energy Polo Lounge: VIP Table Seating 

 $50/person

  • Ideal for adults, for personal and corporate entertaining
  • All-inclusive ticket includes premium seating in private entertainment enclave, complimentary cocktails & gourmet hors d'oeuvres table service; reserved parking.
  • Per individual.  Tables seat 4 or 8.  (Tables may be sponsored to include promotional benefits. Please inquire via email.)
  • Group Limits: maximum of  150 people, including children, based on availability
  • Special decor in exclusive lounge created under the Polo Tent.
  • Offered on 6/24 7/1, 7/15, 7/29, 8/12 and 8/26 in 2017.
  • Nameplate on table
  • Bar service from private bar with wait staff provided by Newport Polo – bar menu features champagne & unique specialty cocktails by the Cocktail Guru and champagne.
  • No outside beverages permitted within Alex and Ani Pavilion
  • 2 complimentary drink coins per ticket.  Cash bar for additional beverages; bar tab payment by cash, credit card or corporate check at close of tab
  • Hostess will assist guests to Party's reserved tables
  • Deposit of 100% required upon selection of date to secure table reservation
  • Cancellation must be in writing at least 30 days in advance of event
  • If match postponed due to weather, reservations are honored on rain date, the following day at same time.

C. Grandstand (bleachers)

 $12/adult  

  • Ideal for adult or family event; children of age 15 & younger are free; Parking is free.
  • To reserve 1/2 or all of Grandstand, 50 or 100 tickets need to be purchased in advance.  
  • Refunds are provided with at least 7 days advanced notice of the event, in writing via email. If weather postpones match, all tickets & reservations are honored on the rain date, which is the following day, same time.  Groups may opt to hold their party as scheduled, despite postponement of polo match.

D. Reserved Tailgate Parking 

$50/space + $12/Adult General Admission    -or-   $100/space (includes tent) + $12/Adult General Admission

  • There is a Limit of 1 Tailgate Parking Space per Family/Household, per match, unless ticket minimums are met for multi-space Group Reservations as stated below.   
  • Group Reservation is for multiple Tailgate Parking Spaces, not for 1 Tailgate Parking Space.  The Group Reservation program requires the Tailgate reservation fee plus the purchase of a minimum quantity of General Admission tickets per space, at the time of the space reservation. You may either self-reserve once the Box Office opens in March or email us with the dates and quantities so that we can process your reservation and research availability.  Once the Box Office opens in March for the season, availability of Tailgate Parking spaces will become limited, therefore please email us so that we may better assist you.  

       2 Spaces (requires min purchase of 20 tix)  for parties of 20-39 people
       3 Spaces (requires min purchase of 40 tix)  for parties of 40-59 people
       4 Spaces (requires min purchase of 60 tix)  for parties of 60-79 people
       5 Spaces (requires min purchase of 80 tix)  for parties of 80-119 people
       6 Spaces (requires min purchase of 120 tix) for parties of 120-150 people

  • Single tailgate parking spaces are reserved by self-booking only, when the Box Office is open, and have no ticket minimum requirement.  However, the space reservation does not include admission.  All adult occupants are required to have a General Admission ticket to access the Tailgate Parking Space.  Each single space can accommodate up to 15 people, plus a standard passenger car; guest parking in nearby general parking.
  • Spaces 1-50 come without tents, and can accommodate an additional car parked directly behind first car, but for maximum-sized groups, second car should be eliminated to reduce overcrowding.  
  • Spaces 53-79 include installed 10'x10' tent, and can accommodate 1 car parked directly behind tent.
  • Refunds are provided with at least 7 days advanced notice of the event, in writing via email. If weather postpones match, all reservations are honored on the rain date, which is the following day, same time.  Groups may opt to hold their party as scheduled, despite postponement of polo match.

Food and Beverage

  • All food or catering to be arranged by Host, using the provider of their own choosing
  • McGrath Clambakes and Catering and Tom's Market are two of Newport Polo's event caterers of choice. For McGrath's, call (401) 847-7743 or email: info@riclambake.com and  www.mcgrathclambakes.com. For Tom's Market, call Glen Place (401) 826-0050 or email:Tomsmarket@aol.com and website:www.Tomsmarket.com
  • Concessions/Catering:  For walk-up ala carte daily specials or party platters/catering for advanced orders: (TBA for 2016); On-site gourmet food trucks announced in weekly email (sign up). 
  • Additional catering referrals also available upon request.
  • Twisted Pony Bar, located field-side, serves Veuve Clicquot champagne, brand-name spirits, boutique wines, craft beers & premium soft drinks.

Extras*

  • Polo Primer by USA/Newport team captain
  • Use of Polo Pavilion & Tent for private pre-polo event or private après-polo event
  • Polo Group Lesson or seminar
  • Match Sponsorship: benefits include group admission, naming the event in all Polo advertising and marketing, naming the team, signage at venue and team jerseys, PA announcements, award ceremony opportunities, display ad space in polo magazine, vending/distribution rights and more 

* Additional fees apply

Transportation & Preferred Vendors

Miscellaneous Amenities

  • Polo lessons email.
  • Complimentary PA Welcome by polo commentator.  Please notify polo office in advance via email - sorry - no admittance to commentator's tower.
  • Original fine art stationery notecard and postcard collections by Newport Polo's award-winning photographer, Matthew Atanian, are ideal for polo party invitations.
  • Stand out as the 'host with the most' in our signature sportswear, equine jewelry & accessories or find unique souvenirs & gifts!  Pro Shop.
  • Meet & Greet opportunities with visiting international teams, where appropriate.
  • Handicap Accessibility to all seating, except Upper Deck of Pavilion and the Bleachers.
  • Portable toilettes located field-side.
  • Free Parking
  • Beach: Sandy Point Beach is a short hike or drive from the polo fields, at the foot of Sandy Point Road.
  • Glen Manor House: stately waterfront mansion on Glen Farm grounds is available for special functions & photography settings. 401-683-4177 or visit: www.glenmanorhouse.com
  • Hiking: bridle trails offer pleasant hiking to the Sakonnet seashore and Sandy Point Beach
  • Historic Glen Farm barn complex is available for self-guided tours and photography settings. 

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